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Thứ Bảy, 29 tháng 11, 2014

Administrative Associate Job - BASF - Florham Park, NJ

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Administrative Associate-1404297

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.


Description

- Provide daily administrative support to the assigned businesses / functions, including but not limited to managing phone calls, distribution of correspondence, word processing, copy work, filing, follow-up of pending activities, time management and event scheduling.

- As required create high quality presentations, spreadsheets analysis and documents to support the strategic initiatives of the group.

- Effectively manage travel & logistical requirements for internal and external meetings and conferences as well as complete cost effective coordination of the groups national and international business travel (route planning, reservations, itineraries, visa requirements, passport renewal, etc.) including visitors.

- Handle all expense reporting, submission and review, cost controlling and purchasing in the group including managing trade publications.

- Interface with functional units within BASF Corporation to support the group's responsibilities.

- Manage onboarding of New Hires for access to systems and applications (shared drive, SAP, CSIS, MARIS, etc.) via Access Request System, as well as hardware and software requests of current team.

- Manage ISO Certificates and updating of Technical Data Sheets in WorldAccount all of CIN

- Prepare Technical Data Sheets for placement on web for CIN

- Prepare and send NAFTA Certificates to customers for CIN

- Support for data management, data storage and maintenance including maintaining Electronic Phone Directory and group Backup Directory

- Prepare & distribute Monthly Scorecard (extract Logistics and Innovation information from shared drive), download and record raw material prices from CMAI website, transfer product narrative reports to Scorecard.

- Support quality / NCM processes (customer feedback)

- Provide back-up support for Sr. V.P., as well as CIA&S Business Teams and Sales within CIN as needed.


Qualifications - BASF recognizes institutions of Higher Education which are accredited by the Council for Higher Education Accreditation or equivalent

- High School Diploma or GED required. Associate Degree, Business School Certification or equivalent desired. BASF recognizes Institutes of Higher Education which are accredited by the Council for Higher Education Accreditation or equivalent.

- Minimum 5 years secretarial or administrative experience which includes progression to positions of increased responsibility and technical difficulty required.

- Ability to type 70+ WPM desired.

- Proficiency in MS Word, Excel and PowerPoint required. Microsoft Access experience and Microsoft Office Certification desired. Lotus Notes experience also desired.

- Interpersonal skills to efficiently and effectively assist internal/external customers to work effectively in a team environment required.

- Knowledge of purchasing, accounts payables and invoice reconciliation required.

- SAP knowledge desired.

- Knowledge of BASF company and departmental products and procedures desired.

- Excellent multi-tasking and organizational skills and attention to detail required.

- Knowledge of the Internet required. Knowledge of the BASF Intranet desired.

- Knowledge of document management systems desired.


Primary Location: US-NJ-Florham Park

Function: ADSU - Admin. & Office Support

Job Type: Standard

Shift: Day Job

Organization: N-CIN-Intermediates North America







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